Summary:
This article outlines the job opportunity for a Business Support Assistant in Jerusalem, focusing on the essential responsibilities, required qualifications, and application process. The role involves delivering business support services, managing administrative tasks, and ensuring data integrity while working collaboratively with colleagues.
Data and Details:
Job Purpose:
To facilitate effective service delivery by executing standard business support processes within a professional area.
Key Responsibilities:
- Gather information to assist in document drafting and report preparation.
- Address queries and escalate issues to provide timely client service.
- Manage routine administrative and financial tasks to optimize resource management.
- Proofread standard documents to ensure accuracy.
- Maintain standard systems and files for easy access and accuracy of information.
- Ensure integrity of data in corporate systems.
- Guide junior colleagues in routine business support practices.
- Collaborate with various individuals, integrating feedback for improved service delivery.
Commodity Accounting:
- Compile data for food movement reports from the WFP’s Logistics Execution System (LESS).
- Maintain records and databases to ensure compliance with standards.
- Conduct data entries in LESS.
Funds Management:
- Keep updated records of commodity costs and share with relevant units.
- Process daily closing and balancing of payment receipts.
- Ensure timely submission of claims by service providers.
- Collect and compile data for financial closure and transport performance reports.
Procurement:
- Assist in vendor management by maintaining the supplier database.
- Support the procurement team with document organization and tracking.
- Engage with local suppliers for quotes and market research.
Skills and Qualifications:
- Education: Secondary school completion; BA in Business Administration or related field is desirable.
- Experience: Minimum of four years in a relevant business domain with administrative experience.
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Knowledge & Skills:
- Proficient in office equipment and software, particularly Microsoft Word.
- Knowledge of work routines for efficient process completion.
- Ability to communicate tactfully and courteously.
- Skill in identifying and rectifying data discrepancies.
- Capacity to provide guidance and training to junior staff.
- Language Proficiency: Fluency in both English and Arabic (level C) in oral and written communication.
Application Process:
Interested candidates should prepare their application materials, ensuring they meet the qualifications and requirements outlined above. Follow the steps below to apply:
- Access the application link provided.
- Submit your CV and any required documents.
- Ensure your application reflects your relevant experience and skills.
Apply Link:
Apply Here