POSITION : SALES REPRESENTATIVE
- Dealing with queries from clients on the phone and by email on a day-to-day basis.
- Assist walk-in clients with the queries and orders and forward to Estimation Department to encode and process.
- Follow up to client the necessary documents/requirements to prepare quotation (BOQ, Project Specification, Drawings and Project Location).
- Encode the Standard and Special Quotation in the system, arrange and check the encoded Quotation in MS Word and combine it with Adobe Acrobat (PDF) to arrange the printing.
- Printing and forwarding quotation to Estimation Department for signature and forwarding it to the management to take the signature.
- Approving quotation by putting the electric signature of the management and sending it to the client as Sales Representative.
- Prepare the Sales Performance Report and send it to the management.
- Maintaining records and reports up to date such as Monitoring of Quotation, RFQ Pending List, Daily Sales Report, Monthly On-hand Running Project, Weekly On-hand Running Project (every Monday Meeting), Client On-hand Project List, and the Project List (Required in Material Submittal).
- Checking the details of the newly received LPO from Client and forwarding it to management to take the signature and send it back to client for Acknowledgement.
- Preparing the Proforma Invoice and sending it to the client to process the payment.
- Checking and assorting the System Invoice, Delivery Notes received from Accounts before sending it to client.
- Forwarding the System Invoice and Delivery Notes to the concerned Sales Representative to hand it over to Client.
- Keeping records of the submitted Invoices received in the Log sheet.
- Following up delayed payments to selected Clients.
- Forwarding and arranging the system invoices to the sales representative concerned to distribute it to their client.
- Filing documents – Hard Copy (Quotation, Proforma Invoice, Cash Receipts – Blue Copy)
- Prepare the necessary Credit Note Request and Refund Request and forward it to the management to take the signature and forward to accounts to process.
- Follow up the expired Legal Documents of the Client.
- Preparing receipt for the received payment (CDC, PDC and Cash) in Epicor and Manual Cash Receipt.
- Handling incoming phone calls and transferring to the person concerned.
- Assisting colleagues with addressing concerns related to the project.
- Background in Accounting is a plus.
Job Details
Posted Date: | 2025-01-29 |
Job Location: | Qatar – Doha |
Job Role: | Sales |
Company Industry: | Manufacturing |