How can you make a difference?
Reporting to the Head of Field Office and under the technical direction of the Head of Finance and Head of Management Services, you will be responsible for:
1. Manage the existing back-office resources in the Dnipro Area (e.g. Finance and Management Services) including coordination with Country Office technical units and estimate new requirements aiming at efficiency, cost- effectiveness and timeliness of operations and services.
2. Monitor the compliance of services and facilities related to Occupational Safety and Health (OSH) to proactively identify hazards and provide recommendations for action.
3. Coordinate with other teams to ensure that all Finance and Management Services activities are being performed efficiently and in line with the needs of the wider team.
4. Promote a culture of environmental sustainability by role modelling actions that drive sustainability in all activities.
5. Utilise digital tools and applications to their fullest potential collaborating with technical experts to effectively adopt and adapt innovative technologies, thereby enhancing operational workflows and customer service
6. Provision of inputs to the country office business processes mapping and implementation of the internal standard operating procedures (SOPs) and other services under their supervision.
7. Oversee the procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, and their preliminary evaluation.
8. Oversee the preparation of the Purchase Orders (POs) and other documents for travel activities and others as requested by the supervisor.
9. Contribute to and implement WFP country plans, aligned with WFP CO strategies and policies to facilitate efficient and effective administration service.
10. Develop annual plans, and contribute to longer-term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
11. Administrative support to conferences, workshops, and retreats.
12. Lead on processing and management of invoices and payments related to facilities, common premises, maintenance works etc.
13. Lead on the preparation of the budget, and provision of information for audit.
14. Oversee tracking and collating data to support others to improve policies, systems and procedures to minimise financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.
15. Support the report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with in close coordination with the Finance team based in Kyiv.
16. Monitor budgets, and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.
17. Conduct oversight field missions to identify gaps, provide advice, and propose solutions in the relevant services or products of responsibility.
18. Others as required.