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Contracts Administrator – Crescent Petroleum – Sharjah
Contracts Administrator – Crescent Petroleum – Sharjah
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MAJOR FUNCTIONS
- Assists contracts team in preparing tender documents whilst ensuring that company and governmental policies and procedures are followed.
- Responsible for tracking and ensuring compliance with all governmental procedures and rules of tendering.
- Assists in the identification and selection of proposed bidders lists for tenders, based on governmental approved bidder lists or market surveys.
- Assists in the administration of tenders and management of bidder queries/responses and all tender correspondence.
- Coordinates and tracks technical and commercial clarifications to bidders. Ensures bidders responses within the defined timeframes and issues follow-ups where required.
- Assists in preparation and formalization of contracts for the award.
- Assists in post-award administration of tenders.
- Tracks and files all contract correspondence in soft and hard copy.
ESSENTIAL FUNCTIONS
- Working within the Company’s Projects Team, provide assistance throughout the full end to end contracting process from concept to closeout for high-value complex contracts
- Become a subject matter expert of government procedures and rules for tendering. Regularly monitor government portal for new guidelines and procedures and ensure compliance. Maintain a register and database of all governmental procedures, guidelines, and policies pertaining to tendering.
- Assists contracts team in the development of tender documents and tracking of all contractual and technical documents for inclusion within tenders.
- Perform bid administration functions: coordinate responses and issuance of clarifications and amendments to tenders. Conduct an overall review of the technical bids for completeness, follow-up with tenderers for missing documents, and assist technical/ commercial evaluations.
- Assist in preparation of all internal and external tender documents from requirement identification through to award.
- Assist in day to day administration and management of contracts, correspondence, and documents; filing – hard copy and electronic, recording and management of minutes of the meeting, etc.
- Assist in post contract administration of project contracts
- Track and monitor all contractor contractual deliverables, including but not limited to Bank Guarantees, Insurance Certificates, subcontractor/vendor approvals
- Maintains registers for all contractual deliverables and variations
- Assist contracts team in ensuring completion certificates and performance evaluations are prepared and duly signed upon completion of contracted work.
- Champion implementation of Company safety, security, environment and quality policies and programs in contracting
Minimum Educational, Technical Qualifications/Certifications/Experience Required
- 5-7 years professional experience, assisting in project or contracts administration. Experience in Pre and Post Award Contract Management on Major O&G Construction Projects would be an asset.
- Good written and spoken English.
- Strong administration and organizational skills
- University Degree in Engineering / Supply Chain / Sciences or related field.
- Strong planning and coordination skills.
- Strong attention to detail.
- Strong relationship skills.
- Reliable and dependable self-starter.
- Experience working in large multi-national corporations will be an advantage.
Published at Fri, 05 Feb 2021 22:23:15 +0000